How to Choose an Agency Recruiting Software: A Guide for Beginners

Recruiting software is a term that can seem nebulous and overwhelming. There are so many different kinds of software for recruitment. How do you know which one is right for your agency? The answer to this question hinges on the unique needs of your agency and the kind of recruiting software that can best meet those needs. If you’re reading this, then it’s very likely that you run an agency or work in a call center as an independent contractor (contractor). You know what it’s like to be in need of new staff but hesitant to jump into the hiring process until you have everything lined up. Recruiting agency software is not just useful for contractors; it’s essential for any hiring manager at any stage in their career and company growth cycle. When used correctly, recruiting software can streamline the hiring process, reduce time spent on each candidate, and cost-effectively source talent from job boards and LinkedIn profiles.

What is Recruiting Software?

There are a few different terms that are often used interchangeably with each other. First, there is recruiting software, also known as a hiring management system. Second is Applicant Tracking Systems (ATS), which are software used by HR departments to manage their employee database. Third is an online job board, which can be used to find candidates for open positions. Out of these, hiring management systems are by far the most common. This is because they help businesses manage their entire talent acquisition process. These systems typically include software for managing hiring managers, tracking candidates, and sourcing talent from job boards and applicant databases.

Why You Should Be Using Recruiting Software in Your Agency

Recruiting software can help you quickly source candidates from a variety of sources at once by bringing together all of your hiring managers’ data into one place. Before you jump into sourcing candidates from job boards or other online sources, you can quickly source candidates from your existing database using your company’s ATS. With sourcing candidates from a database, you can choose to bring in candidates who are in your database but haven’t applied to jobs yet. That way, you can use the sourcing feature on your ATS to automatically notify candidates when they get an open position. Once you source and post jobs to online job boards, the software allows you to quickly track candidates who apply to the job while allowing you to stay on top of all incoming candidate tasks, emails, and communication. You also get a view into how many applicants you’re getting, which helps you decide where to focus your efforts.

Choosing a Recruiting Software for Hiring Managers

The hiring manager’s role is the most crucial part in an effective talent acquisition strategy. Finding a great hiring manager software can be challenging for a hiring manager who is just starting out. You’ll need to find a hiring manager software that works for you and your team’s unique needs. Below are some features that can help you find the right hiring manager software for your agency.

Easy Accessibility – Many hiring managers stick to their computer all day, so it’s a huge advantage if the recruiting software is easy to access from any computer or smart phone. It should be intuitive enough for hiring managers to use without any training.

Collaboration – Hiring managers should be able to communicate with each other and track all the communication in a single place. It should be easy to share tasks with other hiring managers and assign tasks to employees.

Integration With Other Tools – A hiring manager’s role is usually aligned with the purpose of other business tools. You’ll want to look for a hiring manager software that integrates well with your Recruitment CRM or ATS software.

Finding the Right Recruiting Software for Contractors

As contractors, you have different needs when it comes to sourcing talent. As a contractor, you don’t usually have a large network of employees to choose from, so you need to be more selective in your hiring. You also don’t usually have the benefit of sourcing candidates from a large network of job boards. A good contractor-focused hiring management system can help you quickly source candidates from your existing database while allowing you to stay on top of all incoming tasks, emails, and communication. You also get a view into how many applicants you’re getting, which helps you decide where to focus your efforts. A good contractor-focused hiring management system can help you quickly source candidates from your existing database while allowing you to stay on top of all incoming tasks, emails, and communication. You also get a view into how many applicants you’re getting, which helps you decide where to focus your efforts. Best of all, a contractor-focused hiring management system can help you find contractors who are available for hire. You can easily search for contractors based on location, job type, or specific skills.

Costs and Benefits of Using Recruiting Software

There are many benefits of using recruiting software in your agency. First, it can help you quickly source candidates from a variety of sources at once by bringing together all of your hiring managers’ data into one place. Before you jump into sourcing candidates from job boards or other online sources, you can quickly source candidates from your existing database with your company’s ATS. Second, sourcing candidates from a database can allow you to choose to bring in candidates who are in your database but haven’t applied to jobs yet. That way, you can quickly notify candidates when they get an open position with your company. Third, hiring managers should be able to easily access the software from any computer or smart phone. It should be intuitive enough for hiring managers to use without any training.

Deciding Between Onsite and Offsite Recruiting

There are pros and cons to each sourcing method, and you’ll need to figure out which one works best for your company. In-house sourcing involves sourcing candidates internally and sourcing them through job boards and/or company referrals. It’s usually more cost-effective, but it can be difficult to keep tabs on candidates to make sure they don’t leave the company or aren’t being treated unfairly. Offsite sourcing involves sourcing candidates from external sources and posting jobs on job boards and online job sites. This method is often more cost-effective, but it requires much more time to source and post jobs. Using recruiting software in your hiring managers’ workflow can help you source candidates from a variety of sources and keep track of everything. It’s also a great way to track the performance of each candidate and determine if a hire is a good fit for the role and company.

Conclusion

Hiring people is no easy feat, but it doesn’t have to be. In fact, employing the right people can help you grow your business and take your career to the next level. But finding those people can be difficult. Hiring managers need to be strategic in their approach, and they need the right tools to help them find quality candidates. Luckily, there are many different ways to find and source talent. For instance, you can use job boards, LinkedIn, and other free sources to find candidates. But these sources can be hard to navigate, and they’re also great at finding the wrong people. With the right recruiting software, you can quickly source candidates from a variety of sources and stay on top of all tasks, emails, and communication. This ensures that you are sourcing high-quality candidates, and it helps you determine if a hire is a good fit for the role and company.