What to Know Before Choosing a Corporate Party Venues

Corporate Party Venues

            Sometimes you need to pick a venue for corporate parties and events, and you want to choose one that fits your brand. You do not want to choose the first one you find on the internet; you want to do some research and see which one fits your company. There may be some that are too fancy for you, and others that are not fancy enough. It depends on what you are looking for and how much you are willing to spend.

The first thing you need to know is how much your budget is and how much you have to stay within that budget. You will want to choose a corporate event venue that fits within your budget and fits the needs of your corporation. You want to find one that everyone will enjoy and will be worth the money that you spend.

This article will give you some hints on how to choose the right venue for your corporation. You can always find other hints and tips if you do some research, but this article will give you a good start on what to look for. You can learn some hints here and use them as a starting point for your research.

Hints

1. Find a Space That Meets Your Agenda

You want a space that is not too small for the things that you want to do. You also want to find a space that is too big, you do not want it to feel too big for your party. You want the perfect size, and you want to see if there is room for breakout sessions or for special stages for entertainers and speakers.

2. Prioritize Accessibility

Make sure that your venue is accessible to all your guests, you do not want to unintentionally ignore a portion of your guests. Make sure that there are ramps and elevators where necessary and make sure that there are other accessible options, such as an interpreter when needed. Most venues should have all this in place, but it is best to make sure.

3. Think About Acoustics

You want to make sure that the venue is good for acoustics, you do not want the venue to be too loud or too quiet. You want to make sure that your guests can have comfortable conversations without having to shout to be heard. You might want to ask your contact from the venue to play some music to see how it sounds. You also must imagine any props or other things that you will have there will affect your sound.

4. Testimonials

You want to research and see how others have felt about the venue and how it has been run in the past. You can read online reviews, talk to the Better Business Bureau, and talk to people that have used the venue in the past. Take all these into consideration before you choose your venue and remember one bad review does not necessarily mean you should choose somewhere else.

5. Understand All the Fees

You want to make sure that you understand all the fees that are included in the price of the venue. Does this include any food that will be there? What about Wi-Fi and other incidentals that you might need? You want to make sure that the venue representative gives you and itemized list of what is included and what is extra. Make sure that you know all this before you sign any contracts.

6. Choose a Location Suited for Transportation

You want to also make sure that the venue is within a reasonable distance from your guests’ homes and your office. See if there is public transportation that can get your guests close to the venue. If there is not adequate public transportation, can the corporation provide their own transportation? You want to make sure all your guests can make it safely and quickly to the venue.

7. Make Room for a Green Room

Will you have entertainers or speakers at your event? You will want to provide a green room for them to be able to wait comfortably before they are expected to perform or speak. Some entertainers and speakers will expect this, while others will not care as much. You want to make sure that they are comfortable and that they are happy.

8. Choose a Venue that Fits Your Brand

You do not want to choose a venue that is stodgy and uncomfortable for your guests, you want a place that will want your guests to return to. You want to be able to display your brand logo and social media corners so that your guests can interact with them. You want the guests to be able to enjoy themselves and to promote your brand at the same time.

9. Food and Drink Accommodations

You need to make sure that you have treats available for your guests. This can include just snacks and drinks or it could include an entire meal with adult beverages available for your guests. You can see if the venue can provide this or if you need to hire a caterer as well. If you need to hire a caterer, be sure that you include that cost into your budget. You also need to make sure that you have the space available that you will need to serve your guests.

10. Make a Sustainable Effort

You want to make sure that the venue has recycling and other options for keeping your event green. Many venues today want to show that they are green and into the environment so this is usually included in the price, but you will want to make sure that it is. Your guests will also appreciate the effort that you show to be more environmentally friendly.

These are just a few hints for you, you can research to find more things that you need to know about. You can use this list as a starting point and go from here to find other hints that you will need to know.